Traveling Abroad

Are you traveling outside of the U.S. on university business or for a class?

First, visit the Office of International Education and Development site's International Travel page for information and forms you will need for travel outside the United States.

After you submit your Travel Authorization Form, please read the Export Controls Briefing (PDF 84K) to learn how export controls affect your travel. If you are traveling to a sanctioned country, please contact the Office of Research Protections at compliance@appstate.edu or 262-2692 to discuss the impact of sanctions on your travels.

If you are going to Cuba, see information on our Cuba webpage.

If you need assistance with obtaining a Visa, DO NOT contact the government offices directly! Use this link to contact our government relations team who can help you.

Also, remember to get International Travel Insurance (PDF) from the Office of International Education and Development.

Baggage License Exception

The Baggage License Exception (Section 740.14 of the EAR) authorizes individuals who are U.S. persons leaving the United States to export or rexport certain commodities and software for personal use as they travel to any country other than Cuba, Iran, North Korea, the Sudan or Syria. The commodities and software can include: personal effects, household effects, vehicles and technology as a tool of trade. A tool of trade is defined as "Usual and reasonable kinds and quantities of commodities and software for use in a lawful enterprise or undertaking of the exporter."

Restrictions on the export of technology under Baggage License Exception include:

  • The technology must be used overseas solely by individuals or members of their immediate family who are U.S. citizens traveling with them; and
  • Adequate security precautions must be taken to protect against unauthorized access to the technology, such as the use of a Virtual Private Network, the use of password systems and use of personal firewalls; and
  • The technology must not be used for foreign production purposes or for technical assistance.

Individuals leaving the United States temporarily must bring back items under this License Exception unless the items are consumed abroad. In order to use the Baggage License Exception for the export of items regulated by the Export Administration Regulations (EAR), you must answer YES or TRUE to the following four statements:

  • Do you or a member of your immediate family own the item?
  • Do you or a member of your immediate family traveling with you intend to use the item for necessary and appropriate use?
  • The item will not be sold or discarded while traveling.
  • The travel is not to a terrorist supporting country (Cuba, Iran, North Korea, the Sudan and Syria).

If you have questions about the baggage export license exception, please contact Robin Tyndall at compliance@appstate.edu or at 262-2692.

Temporary Export License Exception

Complete both checklists below to determine if a temporary export license exception for University owned or controlled items and software, including laptops and GPS equipment, applies.

INSTRUCTIONS: For a temporary export license exception for an item or software to apply, the answers to the following questions must be YES.

Question Yes No
Is the item or software being shipped or hand-carried abroad?    
Will the item or software be returned to the U.S. within 12 months of being taken abroad or either consumed or destroyed abroad?    
Will the item or software be used ONLY as either:a "tool of the trade" to conduct Appalachian State University business, or for exhibition or demonstration, orfor inspection, testing, calibration or repair?    
Will the item or software remain under the "effective control" of Appalachian personnel while the property is abroad? Effective control is maintained over an item when you either retain physical possession of the item, or secure the item in a secure environment such as a hotel safe, a bonded warehouse, or a locked or guarded exhibition facility. (EAR Part 772.1)    
Is any encryption software incorporated in the item or software available through retail purchase (phone order, mail, internet, or over-the-counter transactions)?    

INSTRUCTIONS: For a temporary export license exception for an item or software to apply, the answers to the previous set of questions must be YES and the answers to the following questions must be NO.

Question Yes No
Is the destination country on the embargoed countries list or listed in country group E:1 in the EAR?    
Is the item or software to be used abroad for inspection, testing, calibration or repair AND is the destination country in country group D:1 in the EAR?    
Do you know or have any reason to believe that the item or software may support the design, development, production, stockpiling or use of a nuclear explosive device, chemical or biological weapons, or missiles?    
Will the item or software be used to provide technical assistance with the development or production of publicly available encryption software?    
Is the item or software for use in/with/by satellites, space craft or otherwise regulated as a defense article?    

After completing both checklists and determining that a temporary export license exception applies, complete a one-time certification (PDF 33K) documenting the exception. If a temporary export license exception does not apply, please contact Robin Tyndall at compliance@appstate.edu or 262-2692 to discuss additional options.

Contact

Director of Research Protections
Robin Tyndall
828-262-2692
tyndallrs@appstate.edu

Assistant Director of Research Protections
Monica Molina
828-262-4060
molinamm@appstate.edu

Assistant Director of IACUC and IBC Programs
Shante' Mathes
828-262-2901
mathessc@appstate.edu

Compliance Coordinator
Dennis Gabriels
828-262-2721
gabrielsdl@appstate.edu

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